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Office Space Guidelines and Limitations

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The use rules and terms contained in this agreement are applicable in addition to the facility rules found in the LARMAC Community Guidelines. In the event of a conflict between the Community Guidelines and the terms of this agreement, the terms of this agreement shall control. In the event of any violation of this agreement, LARMAC reserves the right to retain any security deposit. This forfeiture of the security deposit is in addition to further enforcement action by LARMAC in accordance with the enforcement process as described in the Community Guidelines. LARMAC’s ability to retain the security deposit is agreed to by the terms of this agreement, and the member reserving the facility agrees they do not have a right to a hearing regarding LARMAC’s ability to retain the security deposit.

OFFICE SPACE RESERVATION AND USE RULES

  1. Reservations must be made on LaderaLife.com.
  2. LARMAC residents must complete an Office Space Use Agreement to reserve the facility. Please refer to LaderaLife.com for a detailed description of the facility.
  3. The reservation and use of the facilities is restricted to LARMAC residents for their personal use only.
  4. The resident reserving the facility must be present at all times during the reservation period.
  5. The facilities cannot be used for personal financial gain or commercial activity.
  6. Due to fire code regulations, the total number of guests may not exceed the maximum occupancy of two (2).
  7. The facilities may be reserved no less than 72 hours and no more than 180 days in advance and cannot be reserved for more than one (1) day in a consecutive seven-day (7) period.
  8. Vendors are prohibited from office space reservations.
  9. The LARMAC resident may not access the facility prior to the start of the reservation time and must vacate the reserved area at or before the end of the reservation time.
  10. Set up and cleanup must be completed within the reserved time period. The resident reserving the facility is responsible for the cleanup of the reserved area.
  11. Reservations are limited to the area(s) specified on LaderaLife.com.
  12. LARMAC provides no guarantee that the condition of the facility being reserved will be in the same or like condition as it was when the reservation was placed. Inoperable equipment does not warrant any refunds of fees paid; residents accept the facility in its “as-is” condition.
  13. Nails, tacks, staples, adhesive hooks or strips, and other similar items may not be used on any indoor or outdoor surface of the facility at any time.
  14. Open flames, candles including hurricanes, tiki torches, and other similar items are not permitted at any time in any LARMAC venue or facility.
  15. Smoking, vaping, use of tobacco products, or consumption of alcohol are not allowed inside or outside of the facility.
  16. Medical procedures during facility reservations are prohibited.
  17. No person shall carry or discharge firearms, firecrackers, rockets, torpedoes, or other types of explosives or carry or discharge any gun, pistol, slingshot or similar device, or any bow and arrow, or carry or use any other object capable of propelling a projectile; there is no flying of a powered aircraft; no carry or use of any object calculated or likely to make a noise sufficient to disturb the peace or quiet of the facility’s immediate surroundings; no use of skateboards; or bringing into the facility any of the above objects or articles.
  18. Animals, except for verified service animals, are prohibited at the reserved facility.
  19. Residents and guests using any LARMAC location must be immediately responsive to the requests of LARMAC and LARCS and their authorized agents, and/or any emergency agency personnel.
  20. All fees and deposits are made payable to LARMAC. The rental fee and deposit must be paid at the time the reservation is made to hold the reservation.
  21. Rental fees are non-refundable and will be retained by LARMAC if the reservation is cancelled within fourteen (14) days prior to the reservation date. Any modifications to a reservation date, time and/or location must be made in writing at least fourteen (14) days prior to the reservation date and are subject to availability.
  22. Security deposits will be refunded in full only if the facility is cleaned and returned, undamaged, to its original condition prior to the event, all guidelines were followed in accordance with this agreement and the LARMAC Community Guidelines. Monetary fines for violations of these rules and costs to repair damage will be deducted from the deposit and charged as an assessment if costs exceed the deposit. Deposit amounts will be refunded not more than thirty (30) days following the reservation, unless there are to be deductions made by LARMAC.
  23. Failure to abide by the Office Space Reservation and Use Rules constitutes a violation. Violations of any use provisions of these rules or the Office Space Use Agreement provisions during the reservation may result in closing down the reservation and immediate removal from the facility. Any violation(s) of these rules may result in one or more of the following: a) the loss of some or all of your deposit; b) the imposition of additional fines/penalties; c) the Member and resident losing the privilege of reserving any LARMAC facility in the future; and d) such other and additional actions in accordance with the Enforcement Process. In the event of a conflict between any provision of the rental agreement and Community Guidelines, the provisions in the rental agreement shall prevail.
  24. Residents that become ninety (90) days or more delinquent in the payment of their LARMAC account will not be permitted to reserve and/or maintain a previous reservation until the complete account obligation is paid in full and kept current. Members with reservations who allow their LARMAC account to become delinquent will be given written notice that their reservations have been cancelled due to their account status. (Reference Section II. General Guidelines)
  25. The LARMAC resident is required to ensure that all activities and use of reserved area during the reservation time period are in compliance with all local, state and federal regulations and ordinances.
  26. The LARMAC facilities may not be reserved on Easter, Christmas Eve, Christmas Day, Thanksgiving Day, Day after Thanksgiving, New Year’s Eve, New Year’s Day, or Fourth of July, or as otherwise determined by LARMAC.
  27. Reservation dates may be blacked out or bumped due to LARCS meetings, events, or programs or LARMAC meetings, maintenance or improvements, which are given priority. Timely cancelled reservations will receive a full refund no more than thirty (30) days after the cancellation and a reasonable effort by LARMAC to find an alternate facility.
  28. LARMAC resident or organizations (e.g. LARCS or Neighborhood Corporation) shall be responsible for damage to the clubhouse facility and surrounding areas caused by their use of the facilities. The cost to repair damage may be deducted from any deposit, and the user shall be responsible for any cost in excess of the deposit.
  29. LARMAC is not responsible for personal items that may be lost, stolen, or left behind.

INDEMNIFICATION

User agrees, to the fullest extent permitted by law, to indemnify and defend LARMAC and its directors, officers, agents and managers, and each of them, from and against any and all claims, demands, causes of action, damages, costs, expenses, losses or liabilities, in law or in equity, of every kind and nature whatsoever, for, but not limited to, injury to or death of any person, and damages to or destruction of any property, arising out of or in any manner directly or indirectly connected with the use of LARMAC’s clubhouse facility, however caused, regardless of any negligence of LARMAC or its directors, officers, agents, employees or volunteers. User shall defend, at User’s own cost, expense and risk, any and all suits, actions or other legal proceedings of every kind and shall pay and satisfy any judgment, award, decree or settlement, and shall reimburse LARMAC and its directors, officers, agents employees and volunteers for any and all legal expenses and costs incurred in connection therewith or in enforcing the indemnity herein provided. In addition, User agrees to be financially responsible for all injury and/or damage to LARMAC property, which occurs during the use described herein. User acknowledges they have read the Community Guidelines, the Office Space Reservation and Use Rules and this LARMAC Office Space Use Agreement Application. User accepts the terms required under this Agreement and understands that in the event that User, User’s family and/or guests violate any of the regulations, or if user provides inaccurate information on the application, LARMAC reserves the right to cancel User’s reservation at any time, charge any and all expenses incurred and deduct any fines and/or penalties incurred by this violation from User’s security deposit.