Forms

HARVEST FESTIVAL CRAFT FAIR
SATURDAY, OCTOBER 21
12:00 P.M. - 4:00 P.M.
FOUNDER'S PARK

BOOTH PARTICIPANT FEE:

• $40 Resident, $65 Non-Resident (Includes a 10x10 canopy, 1 - 6 ft. table and 2 chairs)
• Electricity is not provided or available.  No generators allowed

ELIGIBILITY:

• You must be a Ladera Ranch resident to participate (will open up to non-residents on Monday, September 18 if vendor capacity has not been reached) Non-Resident Booth Participant Fee $65
• Vendors may display and sell ONLY their own, original, handcrafted work.  Imported goods, manufactured products, kits or crafts purchased at wholesale are not allowed.  Your booth and products will be reviewed during the Fair.
• No representatives from companies, services or machine crafted items are allowed

APPLICATION PROCESS:

• You must submit a completed application with photos of the items to be sold (a valid web address where your products can be viewed can be given instead of photos)
• You will receive a confirmation from the LARCS Event Coordinator if your application is approved
• A maximum of (20) craft fair booths applications will be accepted on a first come, first serve basis
• LARCS reserves the right to refuse any vendor application, or to limit the number of vendors selling similar wares/crafts
• Vendor Applications must be received no later than Wednesday, September 27.

CANCELLATIONS:

• If for any reason you need to cancel your participation you must notify the LARCS Event Manager no later than (10) working days before the event.  No refunds will be given.
• LARCS is not responsible for unforeseen and extreme circumstances out of our control that causes the event to be cancelled such as fire, rain or any other inclement weather
• LARCS spends substantial sums in the preparation of this event and refunds cannot be made in the event the Craft Fair is cancelled in part by such circumstances

TERMS AND CONDITIONS:

• All vendors are to remain on site from 12:00 p.m. - 4:00 p.m. on Saturday, October 21
• A 10x10 canopy with (1) 6 ft. table and (2) chairs will be provided
• Vendors are required to provide their own table linen, extra tables and chairs if needed
• All display items must be contained within the provided 10x10 space
• Set-up will be from 9:00 - 11:45 a.m. on Saturday, October 21,  Clean-up will be from 4:00 p.m. - 5:00 p.m.  Vendors are responsible for their own set-up and clean-up
• Vendors must be completely finished with set-up by the start of the event at 12:00 p.m.  Please give yourself adequate time to set-up
• There is no electricity provided or available.  Generators are not allowed
• Booth space will be pre-assigned to vendors prior to your arrival.  Vendors will be notified of their space by email a week before the event.  (Pre-assigned space subject to change at the discretion of the Event Coordinator)
• LARCS reserves the right to change the layout or booth locations if it becomes necessary
• LARCS is not responsible for lost, stolen items or damage to merchandise
• Vendor is responsible for you own cash management (there is no Wi-Fi in the park)
• Vendors will not be allowed to drive on the grass.  Please make sure that you bring a dolly to transfer your items from your parking spot to your booth space. 
• If you sell tangible personal property of any kind ordinarily subject to sales tax, you are required to hold a valid Seller's Permit.  You must provide LARCS with your permit.  This permit must also be displayed at your booth.  For more information, contact the State Board of Equalization.
• Designer "knock-offs" are strictly prohibited.  Any vendor displaying or selling such items will be asked to leave
• The sale of food items will not be permitted
• Smoking is not allowed on the premises at any time
• LARCS reserves the right to remove any persons not complying with the above regulations

If you have any questions please email larcs@laderalife.com