Clubhouses Guidelines and Limitations

The use rules and terms contained in this agreement are applicable in addition to the facility rules found in the LARMAC Community Guidelines. In the event of a conflict between the Community Guidelines and the terms of this agreement, the terms of this agreement shall control. In the event of any violation of this agreement, LARMAC reserves the right to retain any security deposit. This forfeiture of the security deposit is in addition to further enforcement action by LARMAC in accordance with the enforcement process as described in the Community Guidelines. LARMAC’s ability to retain the security deposit is agreed to by the terms of this agreement, and the member reserving the facility agrees they do not have a right to a hearing regarding LARMAC’s ability to retain the security deposit.

CLUBHOUSE FACILITY RESERVATION AND USE RULES

1. Clubhouse reservations must be made on LaderaLife.com.
2. The facilities cannot be used for personal financial gain or commercial activity.
3. The reservation and use of the facilities is restricted to LARMAC residents for their personal use only.
4. The resident reserving the facility must be present at all times during the reservation period.
5. LARMAC residents must complete a Clubhouse Use Agreement to reserve the facility. Please refer to the Clubhouse Facility Matrix on LaderaLife.com for a detailed description of each facility.
6. The facilities may be reserved no more than 180 days in advance and cannot be reserved for more than one (1) day in a consecutive seven-day (7) period. The Covenant Hills Clubhouse Reservation Option 2 only may be reserved no more than 365 days in advance.
7. Residents may reserve a clubhouse for two (2) consecutive time slots to allow for a longer event.
8. Due to fire code regulations, the total number of guests may not exceed the maximum occupancy as designated by the Clubhouse Facility Matrix.
9. Rental fees are non-refundable and will be retained by LARMAC if the event is cancelled within fourteen (14) days prior to the event. Any modifications to a reservation date, time and/or location must be made in writing at least fourteen (14) days prior to the event and are subject to availability.
10. The completed Clubhouse Use Agreement shall indicate if alcohol is to be served at the event. Alcohol may not be served unless non-alcoholic beverages and food are also served. No person under the legal drinking age or any obviously intoxicated person will be served an alcoholic beverage.
11. Insurance coverage is required for use of the LARMAC facilities if alcohol is provided or served and/or if a vendor is providing goods and/or services for an event. Persons providing goods and/or services, whether paid or not, are considered vendors and subject to this rule. Proof of insurance as required by the agreement must be submitted no later than thirty (30) days prior to use of the facility. FAILURE TO DO SO SHALL RESULT IN THE CANCELLATION OF THE RESERVATION AND FORFEITURE OF THE RENTAL FEE, and the resident shall lose both.
12. A current list of vendors compliant with LARMAC insurance requirements is available upon request. It is the resident’s responsibility to email the LARMAC office with the name of the selected vendor(s).
13. Proper proof of vendor and/or alcohol insurance required by the agreement is required to confirm a reservation made less than thirty (30) days prior to the event. Please refer to LaderaLife.com for vendor and alcohol insurance information.
14. Food trucks are approved by LARMAC on a case-by-case basis. If you wish to utilize a food truck during your event at any of the four (4) clubhouses, please contact the LARMAC Member Services Team at contact.larmac@LaderaLife.com for more information.
15. All fees and deposits are made payable to LARMAC. The rental fee and deposit must be paid at the time the reservation is made to hold the reservation. Deposit amounts will be refunded not more than thirty (30) days following the event, unless there are to be deductions made by LARMAC. Monetary fines for violations of these rules and costs to repair damage will be deducted from the deposit and charged as an assessment if costs exceed the deposit.
16. Failure to abide by the Clubhouse Facility Reservation and Use Rules constitutes a violation. Violations of any use provisions of these rules or the Clubhouse Use Agreement provisions during the reservation may result in closing down the reserved event/party and immediate removal from the facility. Any violation(s) of these rules may result in one or more of the following: a) the loss of some or all of your deposit; b) the imposition of additional fines/penalties; c) the Member and resident losing the privilege of reserving any LARMAC facility in the future; and d) such other and additional actions in accordance with the Enforcement Process. In the event of a conflict between any provision of the rental agreement and Community Guidelines, the provisions in the rental agreement shall prevail.
17. Avendale, Flintridge and Oak Knoll Clubhouses: All musicians, D.J.’s, equipment, stereos and speakers are restricted to the interior of the clubhouse building. Amplification and music are not allowed to project outside of the clubhouse building. The clubhouse doors must remain closed during the time of the reservation. All music and amplified sound must be turned off no later than 9:00 p.m.
18. Covenant Hills Clubhouse: Outside amplified sound from the LARMAC common area speakers facing the clubhouse must be turned off no later than 8:00 p.m. Amplified music from DJ’s, equipment, stereos, speakers, bands, musicians, etc. is restricted to the interior of the Great Room and must be turned off no later than 10:00 p.m. If music is being played, the doors to the large rear patio space must remain closed during the reservation; however, the doors to the courtyard area may remain open during the reservation provided the noise level is acceptable as determined in the sole discretion of LARMAC and/or its agents.
19. The LARMAC resident, guests and vendors may not access the clubhouse facility and/or begin event set up prior to the start of the reservation time, and must vacate the reserved area(s) at or before the end of the reservation time. Setup and cleanup, including putting away all tables and chairs, must be completed within the reserved time period.
20. The resident reserving the facility is responsible for the cleanup of the reserved area and removal of all trash to a dumpster within the reserved time period. A dumpster is located in the clubhouse facility parking lot for use.
21. Residents must arrange for all pick-ups and deliveries to be made within the reserved time period.
22. Private Event signs for reservations at Covenant Hills Clubhouse and Oak Knoll Clubhouse may only be placed in specified areas and cannot be placed at the edges of the parking lots. Signs must be removed and placed in the appropriate location at the end of the event.
23. Smoking, vaping, and the use of tobacco products are not allowed inside or outside any of the facilities.
24. No person shall carry or discharge firearms, firecrackers, rockets, torpedoes, or other types of explosives or carry or discharge any gun, pistol, slingshot or similar device, or any bow and arrow, or carry or use any other object capable of propelling a projectile; there is no flying of a powered aircraft; no carry or use of any object calculated or likely to make a noise sufficient to disturb the peace or quiet of the facility’s immediate surroundings; no use of skateboards; or bringing into the facility any of the above objects or articles.
25. Furniture shall not be removed from the interior of the clubhouse buildings.  
26. Medical procedures during facility reservations are prohibited.
27. Reservations are limited to the areas specified on the Clubhouse Facility Matrix.
28. Open flames, candles including hurricanes, tiki torches, and other similar items are not permitted at any time in any LARMAC venue or facility.
29. All signs, balloons, or decorations of any kind, including but not limited to names, directions or otherwise on the clubhouse facility or on the surrounding streets must be removed within the reserved time period.
30. Any decorations, signage, posters, etc. must be placed and removed without leaving damage to any indoor or outdoor surface of the clubhouse facility. Nails, tacks, staples, adhesive hooks or strips, and other similar items may not be used at any time.
31. Hanging decorations or any items from sound panels, and/or indoor and outdoor lighting fixtures at the clubhouse facilities is prohibited. At no time may decorations be placed in front of security cameras.
32. Animals, except for verified service animals, are prohibited at the clubhouse facilities.
33. The use of bounce houses, including obstacle courses and ball pits, etc. are not permitted at the clubhouse facilities. The Association reserves the right to restrict any party props or rentals that may cause damage to Association property or become a nuisance to neighboring residents.
34. Residents and guests using any LARMAC location must be immediately responsive to the requests of LARMAC and LARCS and their authorized agents, and/or any emergency agency personnel.
35. Residents are required to ensure any vendors providing a service under the reservation have been provided a copy of these guidelines and ensure the vendors adhere to the guidelines and insurance requirements.
36. All kitchen equipment, additional banquet tables, podiums, electrical equipment, and sound equipment are to be provided by the resident but are subject to LARMAC approval.
37. The LARMAC facilities may not be reserved on Easter, Christmas Eve, Christmas Day, Thanksgiving Day, Day after Thanksgiving, New Year’s Eve, New Year’s Day, or Fourth of July, or as otherwise determined by LARMAC.
38. Reservation dates may be blacked out or bumped due to LARCS meetings, events, or programs or LARMAC meetings, maintenance or improvements, which are given priority. Timely cancelled reservations will receive a full refund no more than thirty (30) days after the cancellation and a reasonable effort by LARMAC to find an alternate facility.
39. LARCS Clubs (as defined by LARCS) are exempt from the reservation fee; however, the security deposit will still be required by the club making the reservation. LARCS Clubs must follow all other LARMAC clubhouse facility reservation guidelines. Additional restrictions may be adopted by the LARCS Board for LARCS Club reservations.
40. LARMAC is not responsible for personal items that may be lost, stolen, or left behind.
41. LARMAC reserves the right to require a roster of club participants for club-based reservations to verify residency in Ladera Ranch.
42. Residents that become ninety (90) days or more delinquent in the payment of their LARMAC account will not be permitted to reserve and/or maintain a previous reservation until the complete account obligation is paid in full and kept current.  Members with reservations who allow their LARMAC account to become delinquent will be given written notice that their reservations have been cancelled due to their account status. (Reference Section II. General Guidelines)
43. Neighborhood corporations or apartment communities within LARMAC may make a reservation for Board of Directors meetings. Reservations are to be made by the Manager of that neighborhood corporation or apartment community. No security deposit or applicable reservation fee is required.
44. The LARMAC resident is required to ensure that all activities and use of reserved area during the reservation time period are in compliance with all local, state and federal regulations and ordinances.
45. LARMAC provides no guarantee that the condition of the facility being reserved will be in the same or like condition as it was when the reservation was placed. Residents accept the facility in its “as-is” condition.
46. The above-stated rules do not apply to LARMAC or LARCS-sponsored events, functions, or activities.
47. LARMAC resident or organization (e.g. LARCS or Neighborhood Corporation) shall be responsible for damage to the clubhouse facility and surrounding areas caused by their use of the facilities. The cost to repair damage may be deducted from any deposit, and the user shall be responsible for any cost in excess of the deposit.

INDEMNIFICATION

User agrees, to the fullest extent permitted by law, to indemnify and defend LARMAC and its directors, officers, agents and managers, and each of them, from and against any and all claims, demands, causes of action, damages, costs, expenses, losses or liabilities, in law or in equity, of every kind and nature whatsoever, for, but not limited to, injury to or death of any person, and damages to or destruction of any property, arising out of or in any manner directly or indirectly connected with the use of LARMAC’s clubhouse facility, however caused, regardless of any negligence of LARMAC or its directors, officers, agents, employees or volunteers. User shall defend, at User’s own cost, expense and risk, any and all suits, actions or other legal proceedings of every kind and shall pay and satisfy any judgment, award, decree or settlement, and shall reimburse LARMAC and its directors, officers, agents employees and volunteers for any and all legal expenses and costs incurred in connection therewith or in enforcing the indemnity herein provided. In addition, User agrees to be financially responsible for all injury and/or damage to LARMAC property, which occurs during the use described herein. User acknowledges they have read the Community Guidelines, the Clubhouse Facility Reservation and Use Rules and this LARMAC Clubhouse Facility Use Agreement Application. User accepts the terms required under this Agreement and understands that in the event that User, User’s family and/or guests violate any of the regulations, or if user provides inaccurate information on the application, LARMAC reserves the right to cancel User’s reservation at any time, charge any and all expenses incurred and deduct any fines and/or penalties incurred by this violation from User’s security deposit.

LADERA RANCH MAINTENANCE CORPORATION (LARMAC) FACILITY RESERVATION - ALCOHOL POLICY

The service of alcohol at any LARMAC facility is permitted only with permission of LARMAC. Permission is granted by agreeing to the terms and conditions when making the reservation on LaderaLife.com. The service of alcohol at an event without permission is grounds for immediate termination of facility use.

Service of alcohol at a facility is permitted only under one of the three following circumstances:

1. A third-party provider (e.g., a bartender or caterer) is hired by the member, and the vendor provides LARMAC with an additional insured endorsement naming the “Ladera Ranch Maintenance Corporation” and “FirstService Residential” as additional insured on their policy;
2. The Member adds the Ladera Ranch Maintenance Corporation and FirstService Residential as additional insured on the homeowner’s personal policy; or
3. The member purchases an insurance “day rider” providing the Ladera Ranch Maintenance Corporation and FirstService Residential insurance coverage for the day of the event. A day rider can be obtained from: theeventhelper.com 

Approval of the use of LARMAC facilities for the event described above constitutes a license for such use. By agreeing to the terms and conditions, you agree to accept all responsibility associated with the service of alcohol at the above-described event.

In accordance with California State Law, no one under the age of twenty-one (21) shall be served or provided with an alcoholic beverage while on the premises.

If alcoholic beverages are served or provided at the rental function, no minors are to be present without a consenting parent or guardian.